IISES International Academic Conference, Venice
Instructions for regular presenters
Abstract should be typed in the submission form.
If you want to submit a full paper, upload it in the submission form in doc or docx format.
Decide the form of your presentation: You can present your work either as a Regular Presentation or electronically using a Virtual Presentation (E-Session). We welcome also researchers willing to organize their own panels or workshops.
Regular Presentation: You will have 15 - 20 minutes time for your presentation. It is recommended to speak no longer than 15 minutes and let at least 5 minutes for discussion. Please bring your presentation on a USB flash drive. Each presentation room will be equipped with a laptop, projector and a screen. The laptop will be set up for Microsoft PowerPoint presentations.
Poster Session: Poster session enables to present your research work on a banner space and discuss with those who will show interest. One or more authors should sit or stand near their poster during the poster session, which takes usually approx. one hour. It is recommended to have several hard copies of your work to hand it over to those who will show interest. We would like to point out, the poster sizes should be max. 1,6 meter vertically and 0,8 m. horizontally.
Panel: A panel session may be organized by a group of four or more people who give their regular presentations on a given subject. Please fill all the information in your registration form.
Workshop: A group of participants may organize a workshop also in a different language than English. If you want to organize a workshop, please give us its title, the names of participants and outline briefly the aims of the workshop in your submission form.
Instructions for virtual presenters
Participants have two options for a virtual presentation:
1) Virtual Live Presentation via Zoom Client*
If you choose this form of participation, first thing required is the download of Zoom Client. Make sure that program is installed on your computer and ready for streaming. Zoom Client is freeware available at the company official website: https://zoom.us/download
Prior to scheduled meeting/session, every participant will receive IISES invitation with a subjected link. This meeting invitation link will then redirect you through Zoom to the virtual conference live session.
* During each session, Zoom participants will be muted upon entry the meeting room, but to turn on the video stream as an audience is advisable. Role of each session chair (meeting host from the IISES team) is to introduce upcoming presenters and conduct the aftermath discussion by granting a speech. Meeting participants are supposed to ask their questions in chat, verbally or via Zoom 'Raising Hand Icon'.
* Standard Zoom participants (who wish to have a PowerPoint presentation) are asked to be ready with the preparations according to their time in the conference program. We would recommend you to stream your presentation through the Zoom 'Advanced Share Screen settings'.
Best Hardware practices:
For the best virtual conference experience, live video-stream of great quality can be reached with some decent external webcameras. However many of the integrated (build-in) laptop cameras will serve our purpose as well.
- For good and balanced audio quality, we primarily recommend you some headsets (with microphone included).
- Second best option are standard table speakers connected with simple headphones in combination with microphone. It can be integrated either in your webcam, computer or you can use some external microphone.
- In case you will use an integrated computer sound (speakers) without headphones, please make sure that your webcam/microphone is as distant as possible from the audio output source. Furthermore to avoid echo sound effects, it's recommended to turn down a bit the speakers volume level.
2) Virtual Voice-Over PowerPoint Presentation*
If you want to present your paper without attending the live stream of virtual conference, you can use a Virtual Voice-Over Presentation.
Your work will be presented electronically using Video or Microsoft PowerPoint with voice-over. If your voice-over will not be incorporated in the PPT presentation itself (e.g. independent WAV, MP3 file) please make sure to 'voice-mark' the transitions to next slides. You can upload your E-session presentation in your registration form. Edit link to your registration was sent upon its approval.
* Voice-Over or Video presentations will be screen-shared and played in Zoom live sessions by the meeting host, i.e. session chair from the IISES team. Authors of these presentations will be invited and can join their sessions as an audience as well.